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Employment Opportunities

Executive Assistant to the Executive Vice President  & COO

Department:    Executive Office

Reports to:       Executive Vice President & COO

Status:              Exempt

Summary:

The Executive Assistant to the Executive Vice President & COO will provide high-level administrative support and will manage the operational functions of the office of the EVP & COO.  This position will promote the Kimmel Center image by representing the office internally and externally and will serve as a liaison between the EVP & COO and key executives and employees.   

Leading with our bold vision to inspire and connect humanity through the arts, we at the Kimmel Center, Inc. are vital influencers and conveners, emblemizing our values of being exceptional, innovative, diverse and inclusive, and authentic. This role will contribute to the overall efficiency of the organization.

Essential Functions:

  • Manage the calendar of the EVP & COO and facilitate scheduling of all internal and external meetings.
  • Work with support staff, such as the Executive Assistant to the President, to ensure time is optimally managed.
  • When needed, provide administrative support to the CFO.
  • Answer and screen calls, respond appropriately to multiple audiences.
  • Manage email and contacts and maintain files.
  • Coordinate and assemble documents and presentations.
  • Improve quality of results by studying, evaluating, and re-designing processes and implement changes.
  • Prepare for and coordinate all standing meetings of the EVP & COO.
  • Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
  • Schedule and facilitate all aspects of meetings for all committees of the board managed by the EVP & COO.
  • Take minutes during board committee meetings.
  • Manage and coordinate logistics for all travel for the EVP & COO and prepare expense reports.
  • Cover for the receptionist as needed.
  • Other relevant duties may be assigned. 

Education/Experience:

Bachelor’s degree in Business Administration or related area required.  At least five years previous experience working for a C-Suite executive. 

Knowledge, Skills & Abilities:                                                                         

  • Knowledge of the performing arts venues, and/or non-profit arts organizations.
  • Proficiency with Microsoft Outlook, Word, Excel, PowerPoint and other software.
  • Excellent written, verbal and presentation skills required.
  • Great interpersonal skills and a demonstrated record of completing assignments required.
  • Organizational and prioritization skills, with the ability to multitask and balance several issues and projects in a fast-paced environment. 
  • Ability to maintain confidentiality, objectivity, diplomacy, tact and professionalism at all times.

Working Conditions/Physical Demands:

Routine for office environment.  The employee may be required to perform the essential functions of the job during the evening and weekends for events.

**During the COVID-19 pandemic, the candidate must have the ability to work from home** 

The Kimmel Center, Inc. does not discriminate in employment on the basis of race, color, religion, gender (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, or military service. 

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